How to Email and Print QuickBooks Paystub Password?

Published by James Anderson on

Quickbooks paystub password

QuickBooks is brimming with cutting-edge includes that make your business bookkeeping process simple. Furthermore, with QuickBooks Payroll, you can email Paystub straightforwardly to the employees. It is the simplest method for sending the paystubs or checks over the customary way. The QuickBooks Paystub conveys a password to access the email file.


Quickbooks paystub password


In this way, at whatever point the employees get the Paystub, they need a login password to open and view it. The QuickBooks Paystub Password gets the employee’s basic data from being spilled. This blog will cover every one of the potentials focuses you ought to be familiar with the Pasytub Password.


How does QuickBooks Paystub Password Work?

The Paystub Password QuickBooks is a solid and safe strategy for safeguarding the worker’s information without utilizing some other security application. The password comprises the employee’s last name initial four characters in lower case and the last four digits of SSN (Social Security Number). For instance, assuming that an employee’s name is Sam Brians and the SSN is 123-456-7890, the secret key is brian7890. It might be ideal if you didn’t involve non-Alpha characters in the password, for example, space, question marks, and so on. It can’t be disabled since it is system-produced information. Now, let’s proceed to email pay stubs to the employees.


How to Email QuickBooks Paystub Password to Employees with QuickBooks Desktop?

Emailing the Paystub is a capable strategy instead of utilizing paper. This segment will give a bit-by-bit methodology to email password for QuickBooks Paystub. Prior to continuing, ensures your QuickBooks is upgraded with the most latest version. Following are the means:


Step 1: Check Your Email Settings

While emailing the paystubs to the employees for the first time, some of the time the employees can’t get to the document since the feature is not enabled or utilized. This can make issues for the employee to open the document. So to email the QuickBooks Paystub Password, you can enable it with the accompanying steps:

  1. In the initial step, open QuickBooks and navigate to the Edit menu.
  2. Secondly, click on the Preferences option and Send Forms menu.
  3. After the Send Forms menu opens, click on the My Preferences tab.
  4. Now, choose to Send Email Using option and opt for one of the options:
  • Pick WebMail if use email services like Gmail, Yahoo, and so on.
  • Pick Outlook if utilizing Microsoft Outlook.
  • Pick QuickBooks Email to send an email with the QuickBooks email administration.
  1. When done with choosing, click OK.


After configuring the QuickBooks Paystub Password email settings, go with the following step.


Step 2: Email Paystubs

  1. From QuickBooks, click on the File menu, and afterward, Switch to Update quickbooks Single-User Mode. If you can’t see the Switch to Single User Mode, it means you are using Single-User Mode already.
  2. Presently, go to the File menu section once more and choose Print Forms.
  3. Now, you need to click on Pay Stubs.
  4. From that point forward, pick your Payroll Quickbooks Bank feed Account.
  5. Presently, set a date range to email the paystubs to the employees.
  6. Here, select the employees to email paystubs. You can likewise eliminate the employees from the paystub list by unchecking the checkbox before employees’ names.

Note: Ensure that there are no sections in the employee’s name, nor they can’t open the email.

  1. After you select the employees for Paystub, click on Preview to analyze each Paystub before sending it.
  2. QuickBooks consequently creates a QuickBooks Paystub Password for every employee and email. You have to note down the passwords to email them to the employees.
  3. Click OK and afterward again OK to confirm.
  4. This is an extensive step, where you need to Enter Each Employee’s Email address
  5. Now, utilizing the Send Forms window, review the email. You can adjust the messages To and From fields, email body, and subject line. You additionally have the choice to pick one of your email layouts.
  6. At last, click on Send Now to send Paystubs email to the employees.

With the above-stated steps, you can easily send QuickBooks password for paystub to the employees. But sometimes, the employees can get the paystub password email, in that case, follow the next section.


Steps to Perform When Employees Can’t Recieve Paystubs

In most situations the employees have issues getting to and perusing the emails. Assuming something happens this way, you can play out the given steps:

  • To test the paystub send an email to yourself. By this, you can identify any email service issue and afterward tell your employees about that.
  • At times, the email goes to the spam folder email, so request that your employee check and see the QuickBooks Paystub Password email in the spam or junk folder.
  • Assure that the employees are utilizing the right password given by you.


In this blog, we also provide you with the steps to email the paystubs using QuickBooks Online. For that, go with the following section. 


How to Email QuickBooks Paystub Password in QuickBooks Online?

The QuickBooks Online users can follow the given steps:

  1. In the first step, choose the Employees option using the left pane.
  2. Now, choose the Employee and afterward click the Paychecks list.
  3. Later, choose the Paychecks you want to send and access Net Pay Amount.
  4. After that, click on Print. You should change Paycheck Printing preferences if it says actual paycheck instead of Paystub.


After emailing the Paystubs, the inquiry emerges about how to print paystubs in QuickBooks. We present the Printing Paystubs process for QuickBooks download  Desktop and Online to explain this inquiry. Here we go.


Print QuickBooks Paystub Password in QuickBooks Desktop

Solution 1: Print Paystubs using the Paycheck List

  1. Firstly, using the left panel, click on Employees.
  2. Then, choose the Employee’s name and click on Paycheck List.
  3. Here, you have to click on the checks to Pay option
  4. Now, check the number of employees.
  5. After that, reach the drop-down menu and click on Batch Action.
  6. Lastly, click on Print.


Solution 2: Use Paystub and Voucher Printing Option

You must use the Paystub and Voucher Printing option in the second method for printing QuickBooks Paystub Password. Following are the steps:

  1. Firstly, open QuickBooks and move to Menu.
  2. Now, click on Edit.
  3. Here, using the drop-down menu, click on Preferences.
  4. In the next step, choose the Payroll and Employees option.
  5. Click on the Company Preferences tab followed by Full Payroll from the QuickBooks Payroll feature section.
  6. Now, the Payroll Printing Preference window will appear.
  7. Later, select the checkboxes you wish to add in the Paycheck Vouchers and Pay Stubs, Print section.
  8. Click on the Legal Company Name if you want your business name on the Pay Stub.
  9. When you are done, click on OK.
  10. At last, the Pay Stubs will print automatically with the chosen information.


Steps for Printing QuickBooks Paystub Password in QuickBooks Online

QuickBooks Online has various Payroll versions, which we will cover in this section to print pay stubs.


QuickBooks Online Payroll

Step1: Set up pay stub printing settings

  1. In QuickBooks, navigate to Settings and then choose Payroll Settings.
  2. Then, choose Paycheck Printing from the Preference Segment.
  3. Now, click on Plain Paper Stubs.
  4. Click OK.Password for Quickbooks paystub

Step 2: Print Pay Stubs

  1. From the Workers tab, click on the Employees option.
  2. After that, click Paycheck List in front of the My Payroll tab.
  3. Select Paychecks to print and click on Print.


Wrapping Up

Emailing QuickBooks Paystub is the modern method of paying the employee. And the QuickBooks Paystub Password makes the paystub email more secure. It is a normal password to access the Paystub PDF file. So this blog, provide every essential thing about the paystub password, how to email, how to print, etc which you can read out. However, if you want to talk with the Quickbooks technical support experts about the Pyastub password, then contact our Experts through Live Chat or Email. Thank you!

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